There's no set format to this, officially. The board can decide to change the company's bankers without the need to file anything.
That decision should simply be recorded in the board minutes/resolution and kept in the secure place where you keep all, your board minutes and resolutions.
Informing others of your business bank account changing
It does help to have a spreadsheet or record somewhere of all partners, customers and suppliers, as well as anyone else for whom your company bank account details are relevant.
Practically, having this comprehensive record to hand always makes the transition far easier than if you're having to remember who needs to know about the change so that you can get paid... or so that you can ensure standing orders, direct debits etc have been transferred over correctly.
Make sure that HMRC knows – if they're paying R&D tax relief, VAT claims etc. back to you. They'll need to be told as early as possible – since they often take some time to effect changes reported to them... and you need that money to be going into your account!
Your payroll provider should also be a priority for the earliest opportunity.
The switching services will help with this transition, however.
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