Companies must file a Confirmation Statement (previously called the ‘annual return’) with Companies House every year, even if they are dormant.
It can be filed online using Companies House WebFiling or by completing a paper form CS01. The filing process costs £13 if it’s filed electronically. Alternatively, it costs £40 for a confirmation statement filed on paper (using the CS01 form).
Confirmation statements essentially confirm the accuracy of the key operational and constitutional information that Companies House holds about a company. Even if nothing has changed, you must still file your company’s statement.
And if there have been any changes to the information that Companies House holds since the last confirmation statement has been filed, then you must inform Companies House on the CS01 form. You’ll also need to file the relevant forms needed to record the changes, for example, you’ll need to file a Form AD01 if the registered office of the company has changed.
The statement must contain the company’s name, number and the confirmation date. It must also be signed or authenticated on behalf of the company. You’ll see from the online or paper filing options that there is a prescribed format to follow and it is straightforward.
The confirmation statement must be filed on time and at least once a year. However, if it’s been a busy year with a number of constitutional changes, perhaps caused by a lot of funding or acquisition activity, for example, you can choose to make a statement more regularly.
But never forget that it is a criminal offence to not file your confirmation statement within 14 days of the end of the confirmation statement date. If you don’t do this, Companies House may prosecute the company and its officers.
Finding out your confirmation statement due date is easy: you’ll always find it on your Farill.io dashboard, close to hand and automatically updated whenever needed.
You’ll also be able to find it here.
Key pre-filing cross-checks
Before (or at the same time as) making a confirmation statement, you must check that you have informed Companies House of any:
1. Relevant events that have taken place during the confirmation period (including changes of registered address, changes of places where key records are located)
2. Changes to the company’s:
- Principal business activities or standard industrial classification (SIC) code
- Statement of capital (i.e. the precise details of its total shares, issued and otherwise)
- Information, namely how many shareholders the company has
Private companies who have chosen to keep one of more of their company registers on the public record at Companies House must also notify Companies House of the following changes to those public registers:
- Its members
- The company’s directors and their details
- A director’s usual residential addresses
- A company’s secretary and their details
- The company’s PSCs and their details
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