It is a legal requirement that all companies must display the following business details on their letterheads:
1. full registered company name (including the trading name is optional);
2. full company registration number;
3. registered address; and
4. address of company’s place of business.
It’s not that common to do so these days, but if you do want to include directors’ names on your letterhead, you must list all of them.
Although not required by law, it is generally considered good practice to add:
1. a telephone number;
2. website URL;
3. email address; and
4. VAT number.
You’ll find all our letter templates give you the ability to include this necessary detail. And once you’ve created one template, all the others on Farillio will automatically adopt these same details – saving you a bit of time and admin next time around…
The UK’s Money Laundering Regulations 2007 require companies to provide appropriate identity evidence when interacting with certain business sectors that are covered by the regulations – these include banks and other financial institutions and credit providers, accountants, solicitors and estate agents. This is because these regulated sectors will often be targeted by money launderers, so they need to ensure that any limited companies they are dealing with are legitimate so that they do not breach the regulations. So, do not be surprised if your bank, accountant or solicitor asks you for ID.
As a limited company is a ‘legal person’, the documentation required is different to that of a normal person.
A regulated business will often seek to establish the identity of the company by asking for the following (although the exact documentation requested may depend on the business’s own procedures):
1. copy of the company’s certificate of incorporation;
2. copy of the articles of association;
3. copy of the latest annual return and confirmation statement filed at Companies House;
4. details of current company officers (i.e. director(s) and company secretary); and
5. details of all individuals or entities with 25% or more of the shares or voting rights in the company i.e. people with significant control or relevant legal entities.
Individuals may be required to provide:
a. an identity document – such as a current signed passport or valid UK driving licence; and
b. proof of address – such as a bank statement, utility bill or official poll card.
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