Commercial tenant privacy notice
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What's a commercial tenant privacy notice, and when do you need one?
This is a privacy notice to be used by landlords in respect of their commercial tenants (whether limited companies or sole traders) and it is compliant with the UK data protection laws (the General Data Protection Regulation – the GDPR) in force from 25 May 2018.
Not all parts of the notice will be applicable to all businesses and our experts recommend that you take legal advice in relation to this and your wider data controlling activities within your business.
This notice informs commercial tenants about how you collect, handle, store and potentially also share, their personal data, as well as the rights that they have in relation to your activities, under the UK’s data protection law. Privacy notices can be referred to as lots of different things, including a fair processing notice. The GDPR has a specific list of the information that must be given to individuals relating to the processing of their personal data.
What else might you need?
If you want a privacy notice for residential tenants then you should use our Residential Tenant Privacy Notice. If you want a privacy notice for holiday letting, then you should use our Holiday Letting Privacy Notice.
Before you draft your privacy notice, you should undertake a data mapping (or data audit) exercise in order to establish all the types of data which you hold, why you use them, the legal basis for using them and details of when that personal data is shared with other people or organisations.
For more information on data mapping/auditing, take a look at our guide: data handling rules and what the GDPR means for small businesses.