Holiday letting tenant privacy notice

What’s a holiday lettings tenant’s privacy notice and when do you need one?

This is a privacy notice to be used by businesses in respect of their holiday lettings and it is compliant with the UK data protection laws (the General Data Protection Regulation – the GDPR) in force from 25 May 2018.

Not all parts of the notice will be applicable to all businesses and our experts recommend that you take legal advice in relation to this and your wider data controlling activities within your business.

This notice informs those booking a holiday let about how you collect, handle, store and potentially also share, their personal data, as well as the rights that they have in relation to your activities, under the UK’s data protection law. Privacy notices can be referred to as lots of different things, including a fair processing notice. The GDPR has a specific list of the information that must be given to individuals relating to the processing of their personal data.

What else might you need?

If you want a privacy notice for residential tenants then you should use our Residential Tenant Privacy Notice. If you want a privacy notice for commercial tenants then you should use our Commercial Tenant Privacy Notice.

If you want a general privacy notice for other areas of your business, then you should use our General Privacy Notice template. If you need a privacy policy for your website then you should use our Website Privacy Notice template. If you have employees, you should also have a privacy notice for them, explaining to them how you handle their personal data. You can use our Data Privacy Notice for Employees template for these purposes.

Before you draft your privacy notice, you should undertake a data mapping (or data audit) exercise in order to establish all the types of data which you hold, why you use them, the legal basis for using them and details of when that personal data is shared with other people or organisations.

For more information on data mapping/auditing, take a look at our guide: data handling rules and what the GDPR means for small businesses.

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